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Top Tips To Use Time Keeping Software For Better Workforce Productivity

The news of the past few weeks is creating at least some sense of uncertainty for many companies

The news of the past few weeks is creating at least some sense of uncertainty for many companies and their employees. Projects are changing suddenly and workers take on extra responsibilities from absent colleagues, which can even lead to the overload of the most productive and dedicated professionals.

Below are the Top tips to use time keeping software for better workforce productivity.

  1. Host an Event To Get Employees To Buy-In

While making the software mandatory, you still want your employees on board. Try to host an event before launching the software so you can get your employees fully on board with everything. Explain to them why you chose to integrate it into your business and give them all of the information they need to know on how it will be used.

You can explain to them that it’s to boost productivity throughout your company. The most important thing is to explain to them how it benefits them. Tell them how it’s going to make their life easier and boost their workday. There is no doubt that some of your employees will have questions they want to be answered about the software and how it will be rolled out. Give them what you expect of them before rolling it out.

  1. Evaluate Their Performance Daily

You want to look at how much time is being spent working on each task in every department. Try to figure out if employees take an hour to complete activities that are only supposed to take 20 minutes or so. Think about how you can help them finish it faster. Look at the performance on a day-to-day basis to see where there is room for improvement.

You want to pay close attention to a lot of activities that might be taking less time than planned for because it could indicate strong suits. For example, a lot of your staffers might need two hours to update payroll logs and to send out bills to clients. That being said, you noticed one employee was able to complete the same task in less than 30 minutes. They will likely be the best person to handle that task moving forward in your company. Using Track Time 24 will make it easy to identify such trends.

  1. Using Visual Aids To Identify Patterns

A lot of hours tracking tools will offer you visual aids to help you figure out the trends in your company. For example, you’ll find charts and graphs easily reveal that various tasks are negatively cutting into your profits. You might find that employees are working far too long on specific projects and it’s too late to add to the cost estimate.

Think about whether or not there are ways to speed up the project itself without reducing or negatively impacting the quality of the end product. For instance, you may want to offer employees additional resources they can use to finish it. Or you could encourage them to work as a team to boost efforts.

  1. Create a Project Calendar

By creating and using a project calendar, you will be able to give all of your employees a higher-level view of the things that need to be done shortly. This will allow them to figure out what has been done and what hasn’t been done which gives them the ability to step in and handle things.

For instance, you might find another member has finished research. Therefore, the next employee might be up to handle the next task when it comes to compiling the information and drafting the first copy. This will give them the ability to schedule all of the necessary tasks and to continue to trace the progress on their to-do list.

  1. Ask Your Employees To Include Brief Task Descriptions

You are going to want to do this as it can help tremendously. A lot of the top time tracking applications will give you the ability to add descriptions for the activities you are tracking. Therefore, you will want to ensure employees are including a blurb about what the task is all about.

For instance, a research task might have multiple steps needed from researching credible content to figuring out what it means. This will give you the ability to deep dive into every task to improve the overall level of productivity within it. This might allow you to cut out some of the steps involved with the task by taking an overhead view of things.

  1. Launch Teams Dashboards

By having a dashboard, you will be able to give all of your employees the ability to see what other employees are working on. This can give them the added motivation they might need. For example, you might find a coworker has already finished a lot of the preceding tasks that they haven’t.

They might be able to ask for additional help from the employee during their spare time. This can help expedite projects and it can keep all of the team’s activities centralized. You do want to allow them to customize the layout of the dashboard to ensure they can use it as they see most effective.

  1. Highlight All Of The Top Activities

You want to figure out what tasks are taking up the most amount of time and figure out why. A lot of the time tracking applications will feature a “top activity” section that will give you a clear overview of what projects are resource drainers. You’ll be able to find the key tasks that are causing you higher payroll expenses and which tasks might be resulting in delays.

While some of these may be essential to the success of your company, others might not. In this case, you might have an activity taking up as much as 50 per cent of an employee’s workday, but it’s because it’s the primary job duty of their position. They are the only ones that have the experience or qualifications to handle it.

For these tasks, you might be able to help them by delegating other non-essential tasks to a coworker to give them more time to focus on what you need them for which can maximize the efficiency and effectiveness of their role and production in your company.

 

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Written by Johnny Lee

Internet Entrepreneur | Digital Marketing Expert | Marketing Consultant | Stock Market Enthusiast|| Founder & CEO at Mag Media, based in California.

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