Project management software will grow into a $1 billion income stream by 2020 according to industry experts. While businesses adopt online methods of revenue creation, they are seeking scalable business methods to build robust infrastructures.
The prime contribution of SaaS wares is the reduced operational time which permits owners to concentrate on growing their company and their core function. While project management tools, workflow managed, and stellar reporting improve collaboration, the prospective potency of project management applications can begin increasing bottlenecks and lowered efficiency. Five errors to avoid are:
- Lack of clear objectives
- Lack of training
- Lack of prioritization
- Missing performance
- Lack of communication
No Clear Objectives Or Standards
SaaS products come with many features. When buying, dig deep to find the right tools for your specialty. Try a trial run of multiple products to see which suits your needs and use the DUMB rule when testing: Doable, Understandable, Manageable, and Beneficial.
Lack of Usability Training
Team members won’t all be able to figure out best practices when using the software on their own. Not everyone has the technological gifts despite products coming with in-depth modules. Conduct team training to make sure each member knows their role, how to trace their assignments, and how their responsibilities fit into the software uses.
Especially critical when the software is used for selling or marketing, training should teach how to maintain contacts, handle email, support client negotiation, and conversion. Preparation will reduce the odds of blunders when the software has several moving parts.
Lack Of Project Prioritization
For service-based businesses, projects will run simultaneously, and trying to manage them without being overcome isn’t easy. Team members may become immersed in a low-priority scheme while more essential bids go lacking. The quality software gives the administrative the space to focus on projects which are apparent to the whole sales pipeline.
To prioritize, analyze the working streams. Break down the flowchart into ever-smaller segments based on the expected input. Then pass projects to a review section and provide and transfer the project into a customer-facing connection.
Missing Employee Performance
There is an implicit reporting dilemma despite using a project management tool. Fogginess in completing performance reports creates a bottleneck, and business will have to identify, evaluate, and compensate employee performance.
Time tracking tools, especially useful for a remote position, solve this problem. With embedded time tracking, the number of hours spends on a remote project can be quantified and measured. With a performance scale published at the start of each month, the metrics within the project management tool print out an evaluation at the end of the month.
Lack Of Communication
At the center of any good project is effective communication. Team members using project management software shouldn’t feel isolated merely because they use a cloud-based system. Project guidelines, regular status check-ins, and one-on-one team communication help the team stay motivated.
Miraculous results won’t come from just signing up for project management software. Commit to staying clear of the mistakes shown, and everyone will enjoy a better experience.Opinions expressed here by Contributors are their own.